Internal Control System
What is Internal Control?
Internal control is an integrated process implemented by the institution's management and personnel, designed to provide reasonable assurance in achieving established goals and fulfilling its mission, affecting the entire institution.
Internal control is not only related to financial transactions and reporting; it refers to all controls covering management, administrative processes, strategy, and other activities of the institution.
The internal control system of each institution is not the same. Institutions and their controls differ according to organizational structure, institutional culture, and management philosophy.
Objectives of the Internal Control System
- Effectiveness and efficiency of operations
- Reliability of Financial Reports
- Compliance with current legislation
- Protection of assets
- Effectiveness and efficiency of operations relate to the institution's basic operational objectives such as the level of achieving goals, performance, and benefit-cost structure.
- Reliability of financial reports includes recording and publishing financial data in a clear and understandable manner, and easy access to data.
- Compliance with current legislation includes the necessary work to ensure that the institution's activities comply with legal regulations.
- Protection of assets includes securing all assets owned by the institution.
Legal Basis of the Internal Control System
Legal legislation containing regulations regarding the internal control system:
Components of the Internal Control System
1. Control environment standards
- Ethical values and integrity
- Mission, organizational structure and duties
- Personnel competence and performance
- Delegation of authority
2. Risk assessment standards
- Planning and programming
- Identification and assessment of risks
3. Control activities standards
- Control strategies and methods
- Determination and documentation of procedures
- Separation of duties
- Hierarchical controls
- Continuity of operations
- Information systems controls
4. Information and communication standards
- Information and communication
- Reporting
- Recording and filing system
- Reporting of errors, irregularities and corruption
5. Monitoring standards
- Evaluation of internal control
- Internal audit
Public Internal Control Standards have been determined as 18 Standards and 79 General Requirements within the framework of COSO model, INTOSAI Public Sector Internal Control Standards Guide and European Union Internal Control Standards.
Roles and Responsibilities in Internal Control
Management assumes the biggest role in the effectiveness of Internal Control. Administrators must establish appropriate policies and provide assurance that the internal control system operates effectively.
While performing their duties, all personnel of the institution aim to carry out certain activities. These activities combine with other activities of the unit to achieve unit goals, and unit goals ensure the achievement of institutional goals as a whole. Employees working at every level of the institution produce information to be used in the internal control system and carry out activities affecting controls. Therefore, all employees are part of internal control and are responsible for its implementation.
- Top Manager (Rector)
- Spending Units
- Financial Services Unit (Strategy Development Department Presidency)
- Internal Audit Unit
Internal Control System Data Entry Authorization List
Internal Control System Job Descriptions
DEAN
- Is responsible for taking security measures when necessary in the rational use and development of the teaching capacity of the Faculty of Medicine and its affiliated units, providing necessary social services to students, conducting education-teaching, scientific research and publication activities in an orderly manner, supervising and auditing all activities, following up and controlling them, and obtaining results.
- According to Article 16 of Law No. 2547:
- To preside over faculty boards, implement faculty board decisions and ensure regular work among faculty units,
- To report to the rector on the general status and functioning of the faculty at the end of each academic year and when requested,
- To inform the rectorate about the faculty's appropriation and staff needs with their justifications, to submit the budget proposal of the faculty to the rectorate after obtaining the opinion of the faculty administrative board,
- To perform general supervision and audit duties over the faculty's units and personnel at all levels,
- To perform other duties assigned by this law.